TWIN LAKES COMPUTER
USERS GROUP
Bylaws
Table of Contents
1.
Article I -
Official Name
2.
Article II -
Purpose
3.
Article III -
Membership Information
4.
Article IV -
Meetings of Group Members
5.
Article V -
Elected Officers
6.
Article VI -
Board of Directors
7.
Article VII -
Checks, and Deposits
8.
Article VIII -
Amendments
9.
Article IX -
Assets
ARTICLE I - NAME
The name of this group shall be TWIN LAKES COMPUTER USERS GROUP, hereafter referred to as "TLCUG."
ARTICLE II- PURPOSE
The TLCUG is a non-profit, non-discriminatory, educational organization which provides its members the opportunity to increase their understanding of PC’s through the exchange of ideas, knowledge and experience and through informal education in computer applications, hardware and software technologies.
ARTICLE III - MEMBERSHIP
· Membership in the TLCUG shall not be denied to anyone based upon race, creed, sex, or religion. Membership in this organization is open to anyone interested in computers. Ownership of a computer is not a prerequisite for membership.
· Each member is entitled to cast one vote in any TLCUG activity that requires membership approval.
· The Board of Directors shall set annual dues for membership, with the approval of the membership, by a vote of those present at the meeting the dues proposal is presented. The name of any TLCUG member who has not paid yearly dues within 45 days after the due date shall be removed from the general membership Roster. Current dues are $15.00 per year for a household membership.
ARTICLE IV - MEETINGS OF
TLCUG MEMBERS
· NOTICE OF MEETING: Notice stating the place, day, and hour of the meeting shall be delivered in adequate time via public announcement facilities so that all members can attend. Local newspaper, radio and television stations shall be notified of the regular meeting times and places. Notice of classes shall also be given to the public by the same means.
· VOTING: The Membership list maintained by the Membership Chairman comprises all those who are entitled to vote. Such list shall be available at the time and place of all meetings. All elections for Officers shall be decided by majority of the Members of the TLCUG present.
· REGULAR MEETINGS: Regular meetings of the TLCUG shall he held monthly.
Article V – Officers and
Board of Directors
· GENERAL POWERS: The business and affairs of the user group shall be managed by The Board of Directors which may adopt rules and regulations for the conduct of the meetings and the management of the user group as they may deem proper.
· NUMBER, TENURE, AND QUALIFICATIONS: The number of Directors of the user group shall be a minimum of 8 with the maximum to be determined by the President, with Board approval. The minimum Board of Directors shall be the President, Vice President, Secretary, Treasurer, Membership Chairman, Program Chairman, Webmaster, and Past President. These Officers shall hold office until their replacements have been elected.
· ELECTION, AND TERM OF OFFICE: The Officers of the user group shall be elected at the first meeting in October by the Membership of the TLCUG. Candidates for office must be TLCUG members in good standing. Each Officer shall hold office until the successor has been duly elected and/or until they shall resign. A nominating committee (three Club Members) will be appointed by the President in July for the purpose of acquiring officer candidates to be considered in September for the October election.
· VACANCIES: Vacancies shall be filled by vote of the Board of Directors. Any Officer selected to fill a vacancy shall serve the remainder of the term of their predecessor.
· SPECIAL MEETINGS: Special meetings of the Board of Directors, or membership, may be called by the President or, in his absence, the Vice President.
· RESIGNATION: Any Officer may resign by giving written notice to the Board of Directors, and/or President. Unless otherwise specified in the notice, the resignation shall take effect upon receipt and review thereof by the Board of Directors.
· COMPENSATION: No compensation shall be paid to the Officers, as such, for their services, but by resolution of the Directors a fixed sum and expenses for actual attendance at special meetings, training, or trade shows, as voted by the Membership may be authorized. Nothing herein contained shall be construed to preclude any Officer from serving the user group in any other capacity and receiving compensation therefore.
ARTICLE VI - BOARD OF
DIRECTORS
· PRESIDENT: Serves as overall representative of the user group to the public. The President shall be the principal executive officer of the user group and, subject to the control of the Board of Directors, shall supervise and control all of the business and affairs of the user group. The President shall, when present, preside at all meetings of the members of the TLCUG and of the Board of Directors meetings. The President may sign any contracts or other instruments which the Board of Directors have authorized to be executed, and other such duties as may be prescribed by the Board of Directors from time to time. The President may appoint Committees and Chairpersons as necessary.
· VICE PRESIDENT: In the absence of the President, shall perform the duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform such other duties as from time to time may be assigned by the President or by the Board of Directors.
· SECRETARY: The Secretary shall keep the minutes of the general meetings and Board meetings; provide a permanent record; be custodian of the records and such other duties as from time to time may be assigned by the President or by the Board of Directors, which includes responsibility for providing public notice for meetings and any other public activity.
· TREASURER: The Treasurer shall have charge and custody of and be responsible for all funds of the user group; receive and give receipts for money due and payable to the user group from any source whatsoever, and deposit all such money in the name of the user group in the bank or other depositories as shall be selected in accordance with these bylaws and such other duties as from time to time may be assigned by the President or Board of Directors. The Treasurer shall provide Financial Reports of the TLCUG to the board of Board of Directors.
· Membership Chairman: The Membership Chairman shall be the custodian of the club registered membership list; shall register and welcome all new members; provide the new/renewal member with a membership card, and name tag; keep the treasurer up-to-date with new membership applications and fees and such other duties as from time to time may be assigned by the President or the Board of Directors.
· Program Chairman: The Program Chairman shall be responsible for the program content at each club meeting.
· Webmaster: The Webmaster shall construct and maintain the TLCUG web site, updating to include a monthly newsletter and other current information.
· Past President: The Past President shall be responsible for advising the Board of Directors in all Board matters with respect to past experience.
ADVISORY COMMITTEE: An Advisory Committee may be appointed by the President to make recommendations. This committee shall not consist of less than 3 nor more than 5 dues paying Members and shall make all recommendations to the Board of Directors for review. No recommendation shall be presented to the general Membership prior to the Board of Directors review and approval.
Article VII - CHECKS, AND
DEPOSITS
· CHECKS: One of the following: Treasurer, President, or Vice President of the user group may sign checks.
· DEPOSITS: All funds of the user group shall be deposited at least monthly to the credit of the user group in such banks as the Board of Directors may select.
· EXPENDITURES: Members of the Board of Directors may spend up to $100.00 towards the purchase of supplies or materials for use at the user group meeting and/or the benefit of the TLCUG. The Board of Directors and the majority vote of the Membership present must approve expenditures over $100.00.
ARTICLE VIII - AMENDMENTS
These bylaws may be altered, amended, or repealed, and new bylaws or addendum's may be adopted by a majority of the members of the TLCUG that are present and are entitled to vote, at any TLCUG meeting only after review and recommendations by the Board of Directors, and when the proposed amendment/addendum has been published and the Membership notified of such meeting.
ARTICLES IX - GROUP ASSETS:
The Board of Directors shall have control of all assets.
Should the Club/Users Group become defunct or dissolved and/or is no longer an organization, all assets and monies shall be given to an agreed to Charity(s).